New Job Opportunity at Total Tanzania – Administration Officer

Total Tanzania

ADMINISTRATION OFFICER
Secretarial/Administrative Support
Location: DAR ES SALAAM-HAILE SELASSIE RD(TZA)
Tanzania
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Job Description

• Manage office leases and house rents for expatriates and upcountry employees.
• To
  ensure that office premises are in good state i.e. overall housekeeping
  is well maintained through liaison with service providers.
• To
  ensure that all services are provided on a regular basis and provide
  good value; process and ensure that all office‐running related bills are
  paid on time. Services such as Water, Electricity, Waste collection,
  Hygiene and Sanitation etc.
• Generally, ensure smooth running of
  the office, Monitor and manage office supplies, like stationery and
  other consumables to ensure their effective and efficient operation.
• To coordinate arrangements for the meetings, visits, conferences, related to the company.
• In charge of all visas, work permit, resident permits and other government requirement for expatriates and their families.
• To provide administrative assistance to senior management staff.
• Custody of land assets, tracking movements, regular updates of the Asset register.
• Maintain Administrative records for easy access by other stakeholders
• In charge of pest control for both offices and expatriate houses.
• Creating, updating, and maintaining purchase requisitions (PR) of HR and Administration department as per purchase procedures.
• In charge of company licenses; application, regular updates, and custody.
• To undertake any other duty as assigned by the HR & Administration Manager.

Context and environment
The job involves both Office and out of Office assignments

NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2021 (1,149 POSTS)

Candidate profile

• Bachelor
  Degree preferred in Business Administration, Transport or related
  field. Requirement can be waived in lieu of appropriate direct
  experience in Admin and logistics activities.
• Three years of professional work experience in Admin and logistics activities in a reputable organizations.
• Proven analytical and written presentation skills and ability to communicate to a number of internal and external stakeholders.
• Excellent mathematical skills and attention to detail.
• Ability to identify potential problems before they occur.
• Ability to manage day to day interactions with contracted external service providers and analyse their performance.
• Demonstrated capacity for self-organization.
• Computer skills, including internet navigation, and various office applications.
• Demonstrated
  ability to work in a multi-cultural environment, and establish
  harmonious and effective working relationships both within and outside
  the organization.

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Offer ID 36724BR
Metier Administrative Support
Region, department, area Tanzania
Employment type Fixed term position
Experience level required Minimum 3 years
Employer company TOTAL TANZANIA LTD
Branch Marketing & Services

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About us / company profile
Give your best to better energy and make the commitment with Total.
With over 500-plus professions in 130 countries, we offer high safety
and environmental
standards, strong ethical values, an innovation
culture and wide-ranging career development. Be part of the global team
whose mission is already shared by
100,000 employees: to make energy better each and every day.