New Job Vacancy United Nations at UNESCO Tanzania – Administrative Assistant

UNESCO

Jobs in Tanzania 2020: Job Vacancies at UNESCO Tanzania 2020

Administrative Assistant
OVERVIEW
Parent Sector : Sector For Administration and Management (ADM)
Duty Station: Dar-es-Salaam
Job Family: Administration
Type of contract : Non Staff
Level : Level 2
Duration of contract : From 1 to 6 months
Recruitment open to : External candidates
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only Tanzanian nationals can apply or those authorised to work in Tanzania
Initial contract for 3 months, renewal subject to satisfactory performance and availability of funds
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OVERVIEW OF THE FUNCTIONS OF THE POST
Under
the overall authority of the Head of UNESCO Dar es Salaam Office and
the direct supervision of the Finance and Administrative Officer, the
incumbent provides a series of finance and administrative support
services to the UNESCO National office in Dar es Salaam and in
compliance with UNESCO Rules and Regulations.

The administrative assistant will undertake the following responsibilities:

• Compile,
  verify and maintain records of transactions and Office administrative
  activities. Process payments; check that documents are complete, correct
  and compliant with the rules, regulations and procedures;
• Ensure that the accounting records and corresponding justifications are complete and properly filed;
• Assist in preparation of budget, check completeness, accuracy and compliance of documentation;
• Assist
  staff members and their dependents by processing requests for visas,
  identity cards, driving licenses and other necessary personnel-related
  documents in accordance with requirements of the organization and the
  host country.
• Assist in recruitment process activities of the office;
• Make
  arrangements for shipment and receipt of office and project supplies
  and equipment and household effects, including customs clearance;
• Assist on preparation of purchase orders, contracts, meetings and follow up;
• Maintain and monitor stock levels of various supply items;
• Liaise with companies and host country’s administration;
• Follow
  up air tickets purchase and payments, prepare travel authorizations and
  assemble information pertinent to the purpose of travel; track security
  certificates;
• Assist in the allocation of office and planning moves;
• Monitor
  the work of the cleaning staff to ensure the work undertaken by them
  meets the standards in the contract specification.

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COMPETENCIES (Core / Managerial)

• Accountability (C)
• Communication (C)
• Innovation (C)
• Knowledge sharing and continuous improvement (C)
• Planning and organizing (C)
• Results focus (C)
• Teamwork (C)

For detailed information, please consult the UNESCO Competency Framework
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REQUIRED QUALIFICATIONS
Education

• Completed Secondary Education.

Work Experience

• Minimum 3 years of relevant work in administration and finance within UN or international organizations.

Languages
• Excellent/very good knowledge of English and Swahili

Skills and competencies

• Excellent interpersonal and communication skills.
• Good IT skills and good knowledge of standard office software packages (MS Word, Excel, etc).
• Good analytical and problem solving skills.
• Initiative, service-oriented, and discretion.
• Proven ability to work efficiently, under pressure, and in a multi-cultural environment.
• Flexibility to adjust to different work schedules and priorities.

NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2020 (1,296 POSTS)

DESIRABLE QUALIFICATIONS
Education

• Bachelors Degree in Finance, Administration or others related fields

Skills and Competencies.

• Knowledge of UN rules and regulations.

BENEFITS AND ENTITLEMENTS
The remuneration is at SB2 Level Peg 3 – TZS 2,023,158 monthly including pension and medical benefits

SELECTION AND RECRUITMENT PROCESS
Please
note that all candidates must complete an on-line application and
provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The
evaluation of candidates is based on the criteria in the vacancy
notice, and may include tests and/or assessments, as well as a
competency-based interview.
UNESCO uses communication technologies
such as video or teleconference, e-mail correspondence, etc. for the
assessment and evaluation of candidates.
Please note that only
selected candidates will be further contacted and candidates in the
final selection step will be subject to reference checks based on the
information provided.

CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!

UNESCO applies a zero tolerance policy against all forms of harassment.
UNESCO
is committed to achieve and sustain gender parity among its staff
members in all categories and at all grades. Furthermore, UNESCO is
committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous
groups and persons with disabilities, as well as nationals from non-and
under-represented Member States (last update here)
are equally encouraged to apply. All applications will be treated with
the highest level of confidentiality. Worldwide mobility is required for
staff members appointed to international posts.
Application Deadline (Midnight Paris Time) : 19-DEC-2020
UNESCO does not charge a fee at any stage of the recruitment process.